Property Management Software for UAE Buildings
Proxima helps property managers in Dubai and across the UAE run the operational side of their buildings from one record — service requests, maintenance, contractors, fit-outs, notices and the costs behind them.
What slows property teams down
- Tenant and resident requests arriving by phone, email and messaging apps
- Fit-out and work permit approvals tracked in email threads
- Building notices sent without a record of who received or acknowledged them
- Maintenance and vendor costs that are hard to tie back to a unit or asset
- Portfolio reporting stitched together from different buildings' files
One operating record per building, one view across the portfolio
Proxima models each property — towers, floors, units, common areas and assets — so every request, permit, notice and cost lands in the right place and rolls up to portfolio views.
- Field complaint reporting with location, photos and status updates
- Fit-out and work permit workflows linked to the unit and contractor
- Announcements with acknowledgement and RSVP tracking
- Costs visible by building, unit, asset and vendor
Capabilities property managers rely on
Service requests
One intake for tenants, residents and staff, routed to the right team.
Maintenance
Planned and reactive work with contractor assignment and evidence.
Fit-out & permits
Applications, approvals, conditions and site attendance on record.
Notices & RSVP
Building-wide announcements with acknowledgement tracking.
Vendor management
Contracts, scope and performance kept beside delivered work.
Portfolio reporting
Operational and cost views across every building you manage.
Built for
- Property management companies with residential or commercial portfolios
- Landlords and asset owners who self-manage their buildings
- Building managers handling tenants, contractors and fit-outs
- Mixed-use developments with several user groups on one site
From request to closed-out record
- Step 1
Report
A tenant, resident or staff member logs the issue with photos and location.
- Step 2
Route
The request is categorised, prioritised and assigned to a team or vendor.
- Step 3
Resolve
Work is completed and evidenced; the requester is updated.
- Step 4
Report back
Costs, response times and trends roll up to building and portfolio views.
What property teams gain
- Fewer requests lost between channels and shifts
- A clear audit trail for fit-outs, permits and notices
- Cost conversations backed by the work behind each invoice
- Consistent operations across every building in the portfolio
Common questions
Is Proxima a leasing or rent-collection system?
Proxima focuses on the operation of the building — maintenance, service requests, vendors, compliance, notices and cost. It is designed to sit alongside leasing, accounting and service charge systems rather than replace them.
Can tenants and residents report issues from the field?
Proxima is designed for field complaint reporting: an issue can be logged with location and photos, routed to the right team and tracked to closure, with the requester kept informed.
Does it support fit-out and work permits?
Fit-out applications and work permits are part of the platform scope — designed so requests, approvals, conditions and site attendance are recorded against the unit and the contractor.
Can we send announcements and notices?
Notices and announcements are designed to be published to a building or community, with acknowledgements and RSVPs recorded where a response is needed, such as shutdowns or owner meetings.
Does Proxima connect to Mollak or DLD systems?
Proxima is not an official integration or approved system for any UAE authority. It can hold the records and workflows your team uses to meet those requirements, and data exchange with other systems is assessed case by case.
Show us how your properties run today
Book a walkthrough and we will show how Proxima can fit your portfolio, your team structure and your reporting needs.