Facilities Management Software for UAE Buildings
Proxima is an AI-enabled facilities management platform built around how UAE towers, communities and mixed-use developments are actually operated — planned maintenance, reactive work, assets, contractors and compliance held in one connected record.
What slows facilities teams down
- Planned maintenance tracked in spreadsheets that drift out of date
- Reactive jobs arriving by phone, email and WhatsApp with no shared queue
- Asset history split between contractors, log books and old reports
- Compliance certificates chased close to the expiry date
- Monthly reporting rebuilt by hand from several sources
- No reliable way to compare cost and performance between contractors
One operating record for the whole maintenance cycle
Instead of adding another tracker, Proxima is designed to sit across facilities operations as a single layer, so every job, cost, document and inspection stays attached to a specific asset and location.
- PPM schedules and checklists generated against the asset register
- Reactive work and complaints in the same queue with priorities and ownership
- Certificates, drawings and manuals stored against the asset they belong to
- Reporting produced from live records rather than assembled each month
Facilities capabilities in Proxima
PPM & work orders
Planned schedules, checklists and reactive jobs tracked through to completion with clear ownership.
Asset register
Location, criticality, warranty and service history kept for each asset in the building.
Contractor management
Scope, attendance and delivered work recorded alongside the contract they sit under.
Compliance calendar
Inspections, certificates and renewals tracked with evidence attached to the record.
Documents
Drawings, manuals, method statements and reports filed against asset or building.
Dashboards
Operational views for supervisors, managers and owners built from the same data.
Built for the teams keeping buildings running
- Facility managers running planned and reactive maintenance across sites
- Building managers who need to see what is open, late or escalating
- Engineers and technicians working from asset history and checklists
- FM service providers reporting delivered work with evidence
- Property teams comparing cost and performance across buildings
A simple operating loop
- Step 1
Register
Build the asset and location structure for each building, with criticality and warranty detail.
- Step 2
Schedule
Set planned maintenance routines and inspection dates against those assets.
- Step 3
Execute
Run planned and reactive jobs from one queue with checklists and completion evidence.
- Step 4
Review
Use history, costs and recurring-issue patterns to adjust the plan for the next period.
What changes in an ordinary week
- Less time spent locating history, documents and previous jobs
- Fewer missed inspections because renewals are visible in advance
- Clearer accountability between in-house teams and contractors
- Reporting that can be produced without rebuilding it from scratch
- Maintenance decisions supported by the building's own record
Common questions
Is Proxima a CAFM system?
Proxima covers the ground a CAFM system covers — assets, planned maintenance, work orders and contractor records — and is designed to keep complaints, compliance evidence, budgets and building data attached to the same record rather than in separate tools.
Can Proxima run planned and reactive maintenance together?
Yes. Planned schedules and reactive jobs are built to sit in one queue so a team can see everything that is open, late or escalating in a single view instead of checking several trackers.
Does it work for a single tower or a portfolio?
Both. Buildings, zones and communities can be modelled so a single site keeps its detail while a portfolio keeps consolidated views across sites.
How are contractors handled?
Contracts, scope, attendance and completed work can be held beside the jobs delivered, so performance conversations are based on the same record the team already works in.
Can it connect to a BMS or existing CAFM data?
Proxima is integration-ready and designed to connect with BMS, IoT sensors, meters and existing operational systems. What is possible at a given site depends on the systems installed and the access available.
How do we start?
Request a demo and we will walk through your building types, current tools and reporting needs before discussing any configuration.
See Proxima on your facilities operation
Book a walkthrough and we will show how Proxima can fit your portfolio, your team structure and your reporting needs.