Intelligent Procurement for Building Operations
Proxima connects purchasing and tendering to the building record, helping UAE facilities teams and Owners Associations buy the right services and parts with clear justification and a documented decision trail.
Common procurement pain points
- Quotations collected by email and compared in spreadsheets
- Purchase decisions made without the asset's repair history
- Tender scopes written differently every time
- Board or owner questions about contractor selection hard to answer later
Procurement that starts from the asset and the budget
Requests are designed to originate from a work order, asset or budget line, so every quotation and award carries its reason, its alternatives and its approval history.
- Purchase requests raised from jobs, assets or planned works
- Quotations and tender bids collected against a common scope
- Side-by-side comparison with relevant asset and vendor history
- Approvals and awards recorded for audit and board reporting
Procurement capabilities
Requests
Purchase and service requests with justification attached.
Quotations
Supplier quotes gathered in one place against the same scope.
Tendering
Structured tenders for larger contracts and planned works.
Comparison
Bids compared on scope, price and past vendor performance.
Approvals
Approval steps by value and role, with a full trail.
Budget link
Commitments visible against budget and reserve fund lines.
For
- Owners Associations running contractor tenders
- FM and property teams buying services and spares
- Procurement staff supporting several buildings
- Boards and owners who need transparent selection
The procurement flow
- Step 1
Request
A need is raised from a job, asset or planned project.
- Step 2
Source
Quotations or tender bids are collected against one scope.
- Step 3
Compare
Options are reviewed with history, budget and AI summaries.
- Step 4
Award
The decision is approved, recorded and linked to the work.
Benefits
- More consistent scopes and fairer comparisons
- Decisions that can be explained to owners and auditors
- Spend visible against budgets before it is committed
- Vendor performance feeding into the next selection
Common questions
What does intelligent procurement mean in Proxima?
Procurement is designed to start from the operational record — the asset, the fault history and the budget line — so requests, quotations and tender decisions are made with full context and recorded for later review.
Can Owners Associations use it for tenders?
Yes. The workflow is designed to support scope preparation, collecting bids, side-by-side comparison and documenting the board's decision, which helps with transparency towards owners.
Does Proxima replace our finance or ERP system?
No. Proxima handles the operational side of procurement. Financial posting and payments stay in your accounting or ERP system, which can be connected where needed.
Is procurement available now?
Procurement and tendering workflows are part of the platform scope and are being rolled out progressively. A demo will show the current state clearly.
How does AI help procurement?
AI is intended to help summarise quotations, highlight differences in scope and pull relevant asset history into the comparison. Selection decisions stay with the people accountable for them.
See how procurement could work on your buildings
Book a walkthrough and we will show how Proxima can fit your portfolio, your team structure and your reporting needs.