Building Asset Management Software
Proxima gives property and engineering teams a structured register of building assets — condition, criticality, warranty, cost and full service history — so maintenance, capital planning and reporting all draw on the same record.
Why asset decisions get made blind
- Asset lists held in spreadsheets that nobody fully trusts
- Service history spread across contractors and old job sheets
- Warranty positions discovered after a replacement is paid for
- Manuals and drawings stored separately from the asset record
- Capital and reserve planning based on age assumptions alone
- No comparable view of cost and reliability between buildings
One register, everything attached to it
Proxima is designed so the asset is the anchor: jobs, costs, documents, inspections and building data all attach to it, and the picture builds up over time instead of resetting with each contract.
- Structured hierarchy from portfolio to building, zone, system and asset
- Criticality and warranty recorded where the maintenance decisions happen
- Every job and cost written back to the asset it was carried out on
- Built to receive BMS, meter and sensor data alongside the operating record
Asset capabilities in Proxima
Asset register
A structured record with location, criticality, warranty and service history.
Lifecycle view
Age, condition and intervention history to support replacement planning.
Planned maintenance
Routines and checklists generated against the assets that need them.
Cost history
Spend recorded per asset so comparison between buildings is possible.
Documents
Manuals, drawings, certificates and reports filed with the asset.
BMS & IoT data
Designed to bring building system and sensor readings next to the record.
Who this is for
- Asset and property managers planning capital expenditure
- Engineering leads responsible for critical plant
- Facility managers building reliable maintenance routines
- Owners Associations planning reserve fund replacements
- Portfolio teams comparing building performance and cost
Building the register that lasts
- Step 1
Capture
Load the asset structure per building, including criticality and warranty detail.
- Step 2
Attach
File manuals, drawings, certificates and historical work against each asset.
- Step 3
Maintain
Run planned and reactive work so history accumulates on the record itself.
- Step 4
Plan
Use condition, cost and failure history to shape replacement and budget decisions.
What better asset data changes
- Maintenance effort aimed at the assets that matter most
- Warranty positions known before spend is committed
- Replacement planning supported by recorded condition and cost
- Faster handover between engineers, contractors and managers
- Portfolio comparisons built on a consistent structure
Common questions
What does the asset register hold?
Each asset can carry its location, criticality, make and model, warranty position, documents and full service history, so decisions are made against one record rather than several partial ones.
How does this support lifecycle and replacement planning?
Because maintenance, cost and condition sit on the asset itself, replacement discussions and reserve planning can be based on recorded history instead of estimates alone.
Can it take data from a BMS or sensors?
Proxima is designed to receive building system and sensor data alongside operational records. What can be connected at a site depends on the systems installed and the access available.
Do documents stay with the asset?
Drawings, manuals, certificates and completion reports can be stored against the asset or building, so the evidence is where the next engineer will look for it.
Does it work across multiple buildings?
Yes. Buildings, zones and communities can be structured so each asset keeps its detail while portfolio views stay comparable.
How is criticality used?
Criticality helps prioritise planned routines, spares and response, so attention goes to the assets whose failure would affect the building most.
See how your asset data would look in Proxima
Book a walkthrough and we will show how Proxima can fit your portfolio, your team structure and your reporting needs.