Proxima
AI-enabled property & facilities platform

Smarter Buildings. Better Decisions.

AI Facilities and Property Management Software for UAE Buildings

Proxima connects facilities management, Owners Association operations, assets, PPM, complaints, compliance, budgets, vendors, energy and building intelligence in one building operations platform — built for Dubai, the wider UAE and the GCC.

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Operate · Maintain · Optimize

One building operations platform, three jobs done well

For facility managers, property managers, Owners Associations and community teams across the UAE and GCC.

Operate

Daily building operations

  • Complaints, helpdesk and field reporting
  • Work orders with SLA timers
  • Notices, announcements and acknowledgements
  • Vendors, procurement and fit-out permits
Facilities management software

Maintain

Asset and FM intelligence

  • Asset register and service history
  • PPM schedules and checklists (CAFM / CMMS)
  • Compliance calendars with evidence
  • Budgets and reserve fund planning
Building asset management

Optimize

Energy, sustainability and insight

  • Energy and utilities monitoring
  • Carbon and sustainability reporting readiness
  • BMS, IoT and API data ingestion
  • AI summaries that support human decisions
Energy and sustainability
  • Connect.Buildings, assets, people and systems into one record.
  • Understand.Patterns, costs and risks made readable at a glance.
  • Act.Clear priorities, owners and deadlines on the work that matters.
What is Proxima?

One platform for the whole building operation

Proxima is an AI-enabled property, Owners Association, facilities, community and asset management platform. It holds the assets, the work, the people raising issues, the money behind it and the obligations attached to it — in one connected place.

It is built for the people responsible for keeping buildings running: owners and association boards, community and facility managers, building teams, engineers and service providers.

  • Designed around UAE building and community operations
  • Structured for single buildings and multi-property portfolios
  • Built to connect with the systems you already run
The problem

The operating record is split across too many places

  • Spreadsheets holding asset and budget data that nobody fully trusts
  • Requests and approvals buried in WhatsApp groups and email threads
  • CAFM and vendor portals that only part of the team can see
  • Manual registers, log books and paper checklists
  • BMS running separately from the maintenance record
  • Monthly reports rebuilt by hand from several sources
The Proxima approach

One connected operating layer

Instead of replacing everything at once, Proxima is designed to sit across the operation as a single layer: one structure for assets and buildings, one queue for work and complaints, one place for documents and compliance, and one view for reporting.

  • Every job, cost and document tied back to an asset or location
  • Service levels and deadlines visible before they are missed
  • Reporting produced from live records, not reassembled each month
How the picture comes together

Building → Assets → Operations → People → Intelligence

Each layer adds context to the one before it, so the final view is built from the same record the team works in every day.

  1. Building

    Structure, zones and locations

  2. Assets

    Equipment, history and condition

  3. Operations

    Work, complaints and compliance

  4. People

    Owners, teams and service providers

  5. Intelligence

    Summaries, trends and decisions

Capabilities

What Proxima can do

Each capability works on its own, and works better together.

Asset Management

A structured register with location, criticality, warranty and full service history.

PPM & Work Orders

Planned schedules, checklists and reactive jobs tracked to completion in one queue.

Complaints & SLA

One intake for resident and tenant issues, with priorities, ownership and response timers.

Budget & Reserve Fund

Budget lines and reserve planning connected to real maintenance and asset condition.

Vendor Management

Contracts, scope, attendance and performance history kept beside the work delivered.

Compliance

Inspection calendars, certificates and renewals tracked with evidence attached.

Energy & Utilities

Consumption organised by building and area so cost changes are visible early.

Documents

Drawings, manuals, certificates and reports stored against the asset or building.

BMS / IoT Integration

Designed to receive building system and sensor data alongside operational records.

AI Insights

Summaries, recurring-issue detection and plain-language search across your records.

Dashboards & Analytics

Live operational views and reporting for teams, management and boards.

Multi-Property Structure

Buildings, zones and communities modelled so detail and rollups both stay usable.

See the full platform
How it connects

One operating record, every area attached to it

A simple map of the platform. Hover or tap an area to see what it holds.

ProximaOperating layer
Assets

One register with location, criticality, warranty and full service history.

Hover or tap any area to see how it connects into the same operating record.

Who it is for

Built for the people running buildings

Owners / Owners Associations

See where money goes, how assets are performing and what the building needs next.

Community Managers

Handle complaints, vendors and reporting without rebuilding the picture each month.

Facility Managers

Run planned and reactive work from one queue with clear priorities and ownership.

Building Managers

Know what is open, late or escalating across the building at any moment.

Engineers

Work from asset history and checklists instead of memory and scattered files.

Service Providers

Receive clear scope, record what was done and show performance with evidence.

Product areas

A look at the main areas of the platform

Simplified illustrations of each product area — not live screenshots or customer data. Real screens are shown during a demo, including exactly what is available today.

  • Dashboard

    Core

    Open work, SLAs and compliance by building

  • Asset Management

    Core

    Register, location, criticality, history

  • Complaints & Field Operations

    Core

    Report, assign, resolve, evidence

  • AI Building Manager

    In development

    Summaries and recurring-issue insight

  • Intelligent Procurement

    In development

    Requests, quotes and comparison

  • Fit-out & Work Permits

    In development

    Applications, approvals, inspections

  • Sustainability & Energy

    In development

    Consumption trends by building

Why Proxima

Clearer operations, stronger accountability

The value shows up in the ordinary week: less chasing, fewer surprises and decisions that can be explained.

  • Fewer manual processes and less duplicated data entry
  • Better visibility across buildings, teams and vendors
  • Faster action on the issues that actually matter today
  • Stronger compliance with evidence attached to the work
  • Better cost control through comparable, traceable spend
  • Better long-term asset decisions built on real history
Older and newer buildings

Works with the building you have, not the one you wish you had

Many UAE buildings still run on paper logs and spreadsheets; newer towers have connected systems. Proxima is designed to support both, so a portfolio can start on one platform and add connectivity over time.

Older buildings: structured onboarding

  • Asset registers, meter readings and utility bills imported from spreadsheets or entered manually
  • Paper checklists and log books replaced with mobile forms
  • A clean baseline that is useful even with no connected systems

Smart buildings: connected data

  • Designed to ingest BMS, IoT sensor and smart-meter data through APIs
  • Integration-ready for open protocols where a site gateway is available
  • Monitoring and visibility first — Proxima does not control equipment unless a specific integration is agreed and supports it

  1. Layer 1

    Your building systems

    BMS, meters, sensors and existing software — where available.

  2. Layer 2

    Integration layer

    Open APIs and open-protocol connectors (such as BACnet or Modbus via a gateway) designed to bring readings in securely.

  3. Layer 3

    Proxima operating record

    Readings sit beside assets, PPM, work orders, complaints and costs.

What can be connected at a site depends on the installed systems and the access available. How integrations work

Any building, old or new

Built for legacy buildings and smart buildings alike

Most UAE portfolios mix both. Proxima is designed so every building ends up in the same connected operating record.

Older and legacy buildings

No BMS? No problem. Proxima is designed to onboard existing buildings through structured asset surveys, manual readings, documents and PPM history — so they can be run with the same discipline as new stock.

New intelligent buildings

Proxima takes an API-first approach to open-protocol BMS, IoT sensors and smart meters, so system data can sit beside assets, work orders and compliance records.

Learn more about BMS and IoT integration.

Everyday use cases

Beyond maintenance: the rest of the building operation

Proxima covers the workflows that usually live in email, messaging apps and spreadsheets.

Field complaint reporting

Residents, tenants and staff log issues with photos and location; each is routed and tracked to closure.

Intelligent procurement

Requests, quotations and tenders linked to the asset, the work and the budget line.

Learn more

Fit-out and work permits

Applications, approvals, conditions and contractor attendance recorded against the unit.

Announcements and notices

Notices to a building or community with acknowledgements and RSVPs where a response matters.

Sustainability and energy

Utility and energy visibility today; carbon visibility as an active product direction.

Learn more

Find the right fit

Explore Proxima by what you need to run.

See Proxima on your own buildings

Book a walkthrough and we will show how Proxima can fit your portfolio, your team structure and your reporting needs.

Request a Demo Talk to ProximaEmail the team