Owners Association and JOP Management Software
Proxima gives UAE Owners Associations and Jointly Owned Property teams one connected record for budgets, reserve funds, contractors, maintenance history and compliance — so spending, condition and obligations can be explained with evidence.
Where association operations get difficult
- Service charge questions that are hard to answer with supporting detail
- Reserve fund planning based on estimates rather than asset condition
- Board packs and general assembly reporting assembled manually each time
- Contractor performance discussed without a shared delivery record
- Compliance certificates and renewals tracked outside the operating system
- Handover between managing agents leaving gaps in building history
Governance and operations on the same record
Proxima is designed so the financial picture and the physical picture of the building stay connected: every cost has work behind it, and every asset has history behind it.
- Budget lines linked to the maintenance and asset records they fund
- Reserve planning informed by asset age, condition and service history
- Contractor scope, attendance and delivered work held against the contract
- Board and owner reporting produced from the live operating record
Capabilities associations use most
Budget management
Budget lines tracked against actual maintenance activity and vendor spend.
Reserve fund planning
Replacement planning connected to the asset register and its recorded condition.
Vendor management
Contracts, scope and performance history kept beside the work delivered.
Compliance
Inspection calendars, certificates and renewals with evidence attached.
Complaints & SLA
One intake for owner and resident issues, with ownership and response timers.
Board reporting
Operational and financial views prepared from live records rather than rebuilt.
Who this is for
- Owners Association and JOP boards accountable for spending decisions
- OA managers preparing budgets, reporting and general assembly material
- Community and building managers running the day-to-day operation
- Owners who want a clear view of where service charge money goes
- Managing agents responsible for multiple associations
From budget to evidence
- Step 1
Structure
Model the buildings, shared areas and assets the association is responsible for.
- Step 2
Budget
Set budget lines and reserve contributions against that structure.
- Step 3
Operate
Run maintenance, complaints and contractor work against the same record.
- Step 4
Report
Produce board, owner and assembly reporting from the live record with evidence attached.
What associations gain
- Spending that can be explained line by line with supporting work
- Reserve planning grounded in real asset condition and history
- Less manual effort preparing board and assembly reporting
- Stronger continuity when managers or contractors change
- Clearer accountability between the association, agent and vendors
Common questions
What does Proxima do for an Owners Association?
It is designed to hold budget lines, maintenance history, contractor records and compliance evidence in one place, so spending can be explained and board reporting can be produced from live records.
Can it support reserve fund planning?
Reserve planning can be connected to the asset register and its condition and service history, so replacement planning is based on what the building actually contains rather than estimates alone.
Does it help answer service charge questions?
Costs can be traced back to the work, the asset and the contract behind them, which makes owner and board questions easier to answer with evidence.
Who in the association would use it?
Board members and owners typically use reporting views, while the OA manager, community manager and facilities team work in the day-to-day operational record.
Does it replace our managing agent or contractors?
No. Proxima is the shared operating record around them. Managing agents, contractors and in-house teams work against the same structure so nothing is rebuilt for each report.
Is it built for UAE associations and JOPs?
It is designed first around UAE buildings and communities, including multi-building and master community structures, with the flexibility to model how each property is governed.
Show us how your association operates today
Book a walkthrough and we will show how Proxima can fit your portfolio, your team structure and your reporting needs.